The 9x12 Agency Blueprint

From Blank Card to Paid-Out Campaign.

From first booking to advertiser renewal — see how each part of 9x12 Agency CRM connects to run your operation without duct tape.

Agency Workflow

Your four-phase operating loop

1

Launch Your Campaign

Build your 9x12 postcard layout using preset templates — auto-spaced slots, mixed ad sizes, and industry exclusivity. Organize multi-zone or multi-month campaigns into groups for aggregate reporting. Set your prices and go live in minutes.

Campaign BuilderCampaign GroupsPreset Layouts
March Mailing — Zone A18 / 24 sold
Sold
Sold
$350
Sold
Double · $650
Sold
$350
Sold
$350
Sold
Sold
2

Sell While You Sleep

Your branded agency website — on your own custom domain — hosts a public ad directory where advertisers self-browse open slots, upload their design, and pay through Stripe checkout. Every booked ad is automatically added to the directory, and waitlists capture demand for sold-out campaigns.

Ad DirectorySelf-Service BookingStripe Checkout

Reserve Spot B4

$350

Joe's Plumbing LLC
joe@joesplumbing.com
Pay with Stripe

Paid directly to your account — $0 platform fees

3

Mail, Track & Report

Every ad slot ships with a unique QR code. After the mailing date, scan counts flow in automatically. Send advertisers a branded ROI report with one click — proof of performance that earns the rebook conversation before you even ask.

QR TrackingPerformance ReportsBulk Send Reports

QR scans

412

Homes reached

10,000

Report sent
4

Automate Renewals

Email sequences fire automatically when bookings confirm, campaigns mail, and campaigns complete. Use pre-built rebook templates with dynamic variables like {{business_name}} and {{campaign_name}} — write the message once and let the platform run it.

Email SequencesVariable TemplatesRe-book Triggers

Booking confirmed

sends instantly

Auto

Mail-date reminder

3 days before mailing

Auto

ROI report follow-up

7 days after mailing

Auto

Rebook prompt

when next campaign opens

Auto

Advertiser Journey

What your advertisers experience

A smooth, self-service path from discovery to renewal — no phone calls, no PDFs, no friction.

Browse ad directory

Find open slots on your agency site

Book & pay online

Stripe checkout — no back-and-forth

Campaign mails with QR

Unique QR code tracks every scan

Receive ROI report

Scan count + homes reached proof

Leave a review

Auto-prompted post-campaign

Rebook in one click

Pre-filled from previous booking

Why It Scales

The infrastructure behind your agency's next level.

Multi-Zone, Multi-Month at Scale

Campaign groups let you manage dozens of concurrent campaigns across zones and mail cycles with aggregate stats, duplicate-in-one-click, and bulk report sends.

Enterprise Security

Row-level security on every table. TLS encryption in transit. Stripe handles all card payments (PCI SAQ-A compliant). Your data never touches another agency.

Retention Without the Hustle

Email sequences, QR proof-of-performance reports, and one-click rebook turn single-campaign advertisers into long-term clients — automatically.

More rebooks per campaign

No Platform Fees on Payments

You keep 100% of what advertisers pay. Stripe fees are the only transaction cost — we never take a cut.

0%

Ready to Automate Your Success?

Start your 14-day free trial — no credit card required. Your first campaign can be live today.